BHC PROCUREMENT WORKING TEMPLATES
Blank examples for discussing an order. These are not completed project records or contractual commitments.

1. PROCUREMENT BRIEF
Company:
Contact name and business email:
Destination country and requested delivery place:
Product categories:
Product descriptions and reference numbers:
Quantity per item:
Intended use:
Materials, dimensions and finishes:
Drawings or specification link:
Budget and currency, if available:
Required delivery date:
Special packaging or documentation requirements:

2. QUOTATION COMPARISON
Item and specification version:
Supplier reference:
Quantity and minimum order requirement:
Unit price and currency:
Trade term and named place:
Included services:
Excluded costs:
Sample requirements:
Estimated production period:
Quotation validity:
Items requiring clarification:

3. SPECIFICATION AND SAMPLE APPROVAL
Order and item reference:
Drawing or specification version:
Materials and finish references:
Dimensions and tolerances:
Quantity:
Approved sample reference:
Packaging and marking requirements:
Inspection criteria:
Approved by and date:
Changes requiring written confirmation:

4. MILESTONE SCHEDULE
Brief confirmed:
Supplier scope agreed:
Sample approved:
Production update:
Inspection arranged:
Consolidation readiness:
Shipment handover:
Estimated arrival, subject to logistics confirmation:
Responsible party for each milestone:
Current issues and next actions:

5. INSPECTION AND SHIPMENT CHECKLIST
Order and specification reference:
Inspection provider and agreed scope:
Item quantities and packing list:
Packaging, labels and shipping marks:
Inspection findings and agreed actions:
Supplier readiness dates:
Logistics provider and handover point:
Documents required for the specific destination and product:
Outstanding approvals:

6. DELIVERY ISSUE RECORD
Order and item reference:
Delivery date:
Affected quantities:
Issue description:
Photos of the product and packaging:
Delivery and inspection records:
Immediate practical measures:
Responsible parties to consult:
Agreed remedy and cost allocation:
Next update and closure record:

Send your procurement requirements to yanghan@apexsou.com.
Scope, fees, responsibilities and remedies require order-specific agreement.